Login permissions

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Mission Manager is designed so that each of your members has their own login into the system. You can control what access and what screens each of your members has. It is highly encouraged that all your members has at least minimum permissions into the system and that you make them responsible for maintaining at least their contact information. Members must have an email address to have any login permissions. Once you've added your new members, you can change their ability to login to your team's account in the Login Permissions section in the Members screen. Your Members can have the following permissions:

Reset / Resend Members Login - For members who have a login, pressing this button will reset their password and send them a new Login Information email. Their login permissions will remain the same.

Tip: there is a Member System Access report in the Report tab that can help manage users.

Login Level - Change this setting to set the users ability to log into this system. Changing this from None to any other level, will automatically send an email to the user with their login information and a system generated password.

None – User will not be able to log into your team’s area. Changing to this option will automatically delete this users login ability.
Custom This option allows you to select custom security options for the member. The following are all the individual permissions you can set for each member:
Member Account Disabled – This setting allows a Members account to be disabled / enabled, without changing any of their permission settings. This option is only available to system administrators.
Member - Own Information - Member's tab is available. The members own info is available for edit (excluding agency, rank, unit, radio # and division, and certifications).
Member - Other's Information - Members tab is available and the Members list section of Members tab becomes available. You must specify one or more Units for there to be any members in the Members list. Members without this access level cannot change Radio #'s, Divisions, Ranks, Units, Guest User, or Agency fields.
Member - See Others Medical Info - Check this item to allow the member to view other members medical information. If this field is not checked they will only be able to see and edit their own medical information. Access Others Member Information must be set for this setting to have an affect. System administrators can see everyone's medical information.
Member - Read-only Others Info - With this access members will be able to view others member information but not edit it. Access Others Member Information must be set and one or more units must be selected in the Member Access column.
Member - Edit Certs and Expirations - Certifications and Expirations section of members tab becomes available for editing. This setting also allows the editing of animal certification dates.
Member - Add and Edit Animals - Allows the user to add, edit, and remove member animals. The above Certifications and Expirations must be set to change the certification dates for animals.
Member - Edit Login Permissions - Makes the Login Permissions available for editing. This permission also allows access to the Member System Access and Export Member Data buttons on the Reports screen. This setting also allows the member to control member Exclusions, such as Exclude Task Emails, etc.. Note: you can not edit your own login levels, only the login levels of other users.
Member - Add New Members - Add New Member button becomes available. Access Others Member Information option must also be enabled for this to have an effect.
Member - Delete Members - Can delete members.
Member - Email Member Status - Will display the "Email Member Status" button that allows you to email that member their status. Access Others Member Information option must be enabled for this to have an effect.
Member - Import/Export Data - Can import and export data, such as Member Information.
Member - Can Print Emergency Info - With this option checked the member can print the Emergency member information report. Information on this report includes member's emergency contact information, notes, allergies, and medications.
Member - Non-Mission Reports - Allows access to the Reports tab when not in an active mission. The reports here are member rosters, member certifications, and login access levels. Blank ICS forms can also be printed on this page.
Time Keeping - Own - Time Keeping tab is available
Time Keeping - Others - Time Keeping tab is available and the Members list section of timekeeping tab becomes available. You must specify one or more Units for there to be any members in the Members list.
Time Keeping - Out of Range - Allows this member to enter time keeping dates outside of the limited range set by the settings in the Configuration screen.
Time Keeping - Auto Locked - Allows this member to change Time Keeping entries that are added automatically. This setting only applies if Configuration settings Lock automatically added RSVP Calendar Events or Lock automatically added Mission Attendance are on.
Mission - Active Data - The user can access Active Missions.
Mission - Non-Active Data - The user can access non Active Missions (Closed, Suspended or Locked).
Mission - Sensitive Missions - The user can access to missions marked as Sensitive.
Mission - Read-only- When this option is checked all mission data will be displayed as read-only and cannot be edited. The Active Mission Data and/or Non-Active Mission Data option must be on for this value to do anything.
Mission - Can Delete a Mission - This option allows the member to delete missions. The Active Mission Data and/or Non-Active Mission Data option must be on for this value to do anything.
Mission - Can Check In on Active - When this option is selected the member can access select active mission to access the Check In Screen and check into that mission. If a member has read-only access to missions, having this permission will still allow them to check in members while the rest of the mission will remain read-only.
Mission - Can Check Out on Active - When this option is selected the member can access select active mission to access the Check In Screen and check out of that mission. If a member has read-only access to missions, having this permission will still allow them to check in members while the rest of the mission will remain read-only. This permission also allows those with mission access to check people out from the Check in/Out screen. As with all permissions, Administrators will also get this permission and have a Check Out option on the Check In screen.
Mission - Check In/Out Self Only - this option restricts members from checking in/out any other members except themselves from the Check In/Out screen. Those who have mission access can still check members out from the Personnel screen. This option is only designed to be used when the above Mission - Can Check In on Active or Mission - Can Check Out on Active options are used.
Mission - Can Debrief on Active - When this option is selected the member can access the Debrief Screen and select active missions. Only teams with the status of "Finished Assignment" will show up in the list of teams. If a member has read-only access to missions, having this permission will still allow them to enter debrief information while the rest of the mission will remain read-only.
Mission - Lock Mission - When this option is selected the member can lock the mission status, making it read only for all other members who can open that mission.
Mission - Share Missions - Allows the member to share missions with others via email.
Mission - Offline Missions - Allows the member to work on missions when offline and not connected to the Web.
Messaging - Messaging tab becomes available.
Messaging - Responses - Can this member see attending responses.
Messaging - Change Responses - Can this member change other member attending responses.
Calendar - Has access to the calendar and can sign up for calendar events.
Calendar Add Events - Can add events to the calendar and can delete those events added by this person. The above Calendar option must be checked for this option to have meaning.
Calendar Edit Others Events - Can edit and delete events added by other people. The above Calendar option must be checked for this option to have meaning.
Calendar See Event Responses - Can see others event sign up responses.
Links - Allows this person to access the Links screen.
Links - Add Links - Allows this person to add new Web Links on the Links screen.
Links - Edit Others Links - Allows this person to edit web links created by other members on Web Links on the Links screen.
Links - Add Link Folders - Allows this person to add new Web Links Folders on the Links screen.
Equipment - Allows this person access to the Equipment screen.
Documents - Allows this person to access the Documents screen.
Documents - Add Documents - Allows this person to add new Web Links on the Documents screen.
Documents - Edit Others Documents - Allows this person to edit web file created by other members on the Documents screen.
Documents - Add File Folders - Allows this person to add new Document Folders on the Documents screen.
Configuration - Configuration tab becomes available.
Tasks - Allows this person to access the Tasks screen.
Tasks - Edit Others Tasks - Allows this person to edit tasks by other members on the Tasks screen. The checked Task Access Units will specify what units they will have access to.
Tasks - Add Tasks - Allows this person to add new tasks on the Tasks screen.
Tasks - Modify Tasks - Tasks can only be modified by the members who created the Task or members who have full system access. If the member has access to a task based on the options above, checking this option will allow this person to modify the task's Summary, Due Date, and Reminders even if they didn't create the task.
API Access - Allows this member access to the API for programming extensions. When this option is on the member can Create. Reset and Clear their own API Key.
Tip: One key thing is when you give access to Other's Member or Time Keeping information, you need to specify what units (to the right) this member can access.  So for example, the leader of the Tech Rescue Unit might only get access to the Tech Rescue members, etc.  If you don’t break your members into units, just check all the Unit names.
Member Access - Select the units this member can access if the Edit Other's Member Information option is selected.
Time Access - Select the units this member can access if the Time Keeping - Others option is selected.
Message Access - Select the units this member can access if the Messaging option is selected.
Task Access - Select the units this member can access if the Tasks - Edit Others Tasks option is selected.

Administrator- The member has full access into your agencies data and will become another Master User.

Basic - Sets the basic login level settings. Calendar access, Links access, own Member and own Time Keeping information.

Supervisor - Sets the supervisor level login level settings. Can Create Web Links. Has access to their fellow unit members only. Can't change certifications or have access to mission data. Can send messages to anyone on the team. Has access to the calendar and can add calendar events, and delete their own events.

Unit Leader - Sets the Unit Leader login level setting. Can Create Web Links and link folders, and also edit links created by others. Has access to active missions only, and access to all information about members in their unit. This user can change certifications for those members in their unit. Can send messages to anyone on the team. Has access to the Calendar and can add calendar events, and delete their own events.

Team Leader - Sets the Team Leader login level settings. Can Create Web Links and link folders, and also edit links created by others. Has access to all mission data both active and non-active, has access to all team members, and all certifications. About the only thing this level of use can't do is create logins or change login permissions for other team members. Has access to the Calendar, can add calendar events, and delete others events. Has access to Offline missions and can print emergency contact information for members.

The following video gives an overview of the Login permissions:

You Tube video - Mission Manager- Login Permissions