Calendar

Calendar

The Calendar screen allows you to track events for your agency. You can create events such as training, PR, or meetings. These events can be set so members can sign up for them with a limited number of attendees possible or be reminded they need to say whether they are attending or not. Events in the calendar can be limited to specified units or specified certifications. Access to create and delete calendar events can be controlled for each member by the Login Level settings in the Member screen.

Generally events can only be edited and deleted by those who create that event unless the user has the login permission Calendar Edit Others Events. If a user creates an event and a RSVP is requested, that person can see those who sign up, otherwise they need the Calendar See Event Responses login permission. Some general calendar features are as follows:

• The Calendar is integrated with your members, so it “knows” a lot more about us, i.e. what units you are in, your qualifications, etc..

• You can set up events that require a “RSVP”, making attendance collection much easier. The system will send RSVP emails to members with a link for them to specify their attendance intentions.

• Events in the calendar can be limited to who sees them and who can sign up. For example: events can be limited to Sworn, K9 HR Handlers, USAR Qualified, etc.

• You can set up events that need a certain number of people and the system will remind members until that number of people sign up for the event.

• An Event Sign In Sheet can be printed for those members who have said they will be attending an event, for those events where an RSVP or Invite has been requested.

Other types of events, like missions and other things will automatically appear on the calendar.

When a member enters "Comments" about their planned attendance, this can be seen in a small popup when hovering the mouse over the members name in the attendance list.

If Time Keeping is enabled for your team, and events where an RSVP or invite is requested, and the member responds they will be attending the event, a Time keeping entry will automatically be added to that member for that event once the event happens. Automatic Time Keeping entries will be prefixed with ** in the summary.